Vietnam Tech Summit 2026 Privacy Policy

Who We Are

This Privacy Policy explains how Vietnam Tech Summit, VietSpark, and our event organizers may collect, use, share, and protect personal information when you visit our website, register for the summit, purchase tickets, apply to participate, join programs, submit forms, attend events, or communicate with us. By using our website, registering for an event, submitting information, or participating in Vietnam Tech Summit 2026, you agree to the practices described in this Privacy Policy. If you do not agree, please do not use the website or submit personal information to us.

Vietnam Tech Summit 2026 is a community-driven technology summit organized to connect Vietnamese and Vietnam-connected professionals, students, founders, investors, mentors, recruiters, sponsors, and technology leaders.

For privacy questions, you may contact us at info@vietnamtechsummit.org. Website: https://www.vietspark.org/

Information We Collect

We may collect personal information directly from you, automatically through our website, or from trusted third-party services used to support event operations.

Information you provide to us: we may collect information when you register for Vietnam Tech Summit 2026, purchase or reserve tickets, apply for Vietnam AI Stars, apply to speak, mentor, judge, volunteer, sponsor, or partner, submit a contact form, join a mailing list, participate in surveys or feedback forms, communicate with organizers, volunteers, or staff, or attend in-person or online event activities. This information may include:

• Full name.
• Email address.
• Phone number.
• Company, school, or organization.
• Job title or role.
• LinkedIn profile or website.
• City, state, or country.
• Ticket type or registration category.
• Payment and transaction details.
• Dietary preferences.
• Accessibility requests.
• Emergency contact information, if collected.
• Professional background.
• Resume, portfolio, pitch deck, startup information, or application materials.
• Volunteer, mentor, judge, speaker, or sponsor application responses.
• Messages, questions, feedback, or support requests.
• Photos, video, or audio captured during official event activities.

Payment Information

Ticket payments and donations may be processed through third-party payment or ticketing providers. We may receive limited transaction information, such as your name, email, ticket type, order status, amount paid, and payment confirmation.

We do not intentionally collect or store full credit card numbers on our own servers.

Information Collected Automatically

When you visit our website, we may collect certain information automatically, including:

• IP address.
• Browser type.
• Device type.
• Operating system.
• Pages visited.
• Referring website.
• Time and date of visit.
• Click activity.
• Approximate location based on IP address.
• Cookie and tracking information.

Information From Third Parties

We may receive information from trusted third-party services, including:

• Ticketing platforms.
• Payment processors.
• Email marketing platforms.
• Form and survey tools.
• Analytics providers.
• Event management systems.
• Sponsor, partner, or recruiting platforms.
• Social media platforms, if you interact with us there.

How We Use Your Information

We use personal information to operate, improve, and protect Vietnam Tech Summit 2026. We may use your information to:

• Process registrations, tickets, applications, and payments.
• Confirm attendance and event participation.
• Send event updates, logistics, reminders, and important notices.
• Manage check-in, badges, access control, and attendee support.
• Review speaker, mentor, judge, volunteer, sponsor, or startup applications.
• Coordinate company visits, recruiting sessions, mentorship, dinners, workshops, and community activities.
• Match attendees with relevant programs, sessions, mentors, recruiters, or opportunities.
• Communicate with you about the summit and related VietSpark programs.
• Respond to questions, requests, or support needs.
• Improve website performance and event experience.
• Conduct surveys, feedback collection, and post-event follow-up.
• Promote future events, programs, and community opportunities.
• Maintain safety, security, fraud prevention, and policy enforcement.
• Comply with legal, tax, accounting, contractual, or regulatory obligations.
• Protect the rights, safety, and property of participants, organizers, partners, venues, and the community.

Event Communications

By registering, purchasing a ticket, submitting a form, or applying to participate, you may receive communications related to Vietnam Tech Summit 2026. These communications may include:

• Registration confirmations.
• Ticket information.
• Schedule updates.
• Venue and logistics details.
• Company visit instructions.
• Program updates.
• Speaker, mentor, volunteer, sponsor, or startup application updates.
• Safety and policy notices.
• Post-event surveys.
• Relevant VietSpark or community updates.

How We Share Information

We do not sell personal information. We may share information with trusted parties when necessary to operate the summit, deliver services, protect participants, or comply with obligations.

Service providers: we may share information with vendors and service providers that help us operate the event, including ticketing platforms, payment processors, email and communication tools, website hosting providers, analytics services, form and survey platforms, event check-in and badge systems, customer support tools, and security, logistics, and operations providers. These providers are expected to use information only as needed to provide services to us.

Event partners, sponsors, and company hosts: we may share limited information with event partners, sponsors, recruiters, company hosts, mentors, judges, or program collaborators when reasonably necessary for event participation, logistics, access, programming, recruiting, mentorship, or partnership activities. Examples may include sharing attendee names for check-in or company visit access, sharing applicant information with judges or reviewers, sharing mentor or startup information for matching purposes, sharing sponsor lead information when you intentionally engage with a sponsor, booth, event activation, or sponsored program, and sharing dietary or accessibility information with venues or catering providers when needed. We do not authorize partners or sponsors to misuse attendee information or contact participants in ways unrelated to the event experience.

Company visits: if you participate in a company visit, we may share your name, email, ticket type, affiliation, or other required information with the host company for security, capacity management, visitor registration, compliance, or access approval. Company hosts may have their own privacy, visitor, security, or confidentiality rules.

Vietnam AI Stars: if you apply to or participate in Vietnam AI Stars, we may share application materials, pitch decks, videos, startup information, team details, and related submissions with judges, mentors, reviewers, investors, organizers, and program partners involved in evaluation, mentoring, selection, or program support. We expect reviewers and mentors to treat startup materials with care, but participants should avoid submitting information they are not comfortable sharing with the program review group.

Legal, safety, and compliance: we may disclose information if we believe it is necessary to comply with applicable law or legal process, enforce event policies, terms, or the Code of Conduct, protect participant safety, investigate misconduct, fraud, abuse, or security issues, respond to emergencies, or protect the rights, property, or safety of Vietnam Tech Summit, VietSpark, participants, partners, venues, or the public.

Photos, Video, And Event Media

Vietnam Tech Summit 2026 may be photographed, recorded, livestreamed, or documented for event operations, marketing, press, archival, educational, and community purposes.

By attending an in-person or online event, you understand that your image, voice, name, likeness, company, role, or participation may appear in event photos, videos, recordings, livestreams, social media, website materials, recap content, promotional materials, and future event communications.

If you have a concern about being photographed or recorded, please contact us at info@vietnamtechsummit.org before the event or speak with event staff onsite. We will make reasonable efforts to accommodate requests when possible, but we cannot guarantee exclusion from all crowd photos, livestreams, recordings, or public event media.

Participants may not record, photograph, or share private conversations, restricted company spaces, confidential startup materials, or non-public event areas without permission.

Cookies And Tracking Technologies

Our website may use cookies, pixels, analytics tools, and similar technologies to improve functionality, measure performance, understand visitor behavior, and support event marketing. These technologies may help us:

• Remember preferences.
• Understand website traffic.
• Improve page performance.
• Measure campaign effectiveness.
• Prevent misuse or security issues.
• Improve the registration and checkout experience.

Data Retention

We keep personal information for as long as reasonably necessary to operate Vietnam Tech Summit, support the community, comply with legal or accounting obligations, resolve disputes, enforce agreements, maintain records, and improve future events.

Retention periods may vary depending on the type of information, purpose of collection, legal requirements, and operational needs.

• Registration and ticket records may be kept for accounting, tax, and event records.
• Application materials may be kept for review, program administration, and historical records.
• Email communication records may be kept to support future event communication.
• Photos and videos may be retained for archival, promotional, and community purposes.

Data Security

We take reasonable administrative, technical, and organizational measures to protect personal information from unauthorized access, loss, misuse, alteration, or disclosure.

However, no website, online service, email system, payment platform, or event system can be guaranteed to be completely secure. You share information with us at your own risk.

If we become aware of a security incident involving personal information, we will take appropriate steps based on the nature of the incident and applicable requirements.

Your Choices And Rights

Depending on where you live, you may have rights related to your personal information, including the right to:

• Request access to personal information we hold about you.
• Request correction of inaccurate information.
• Request deletion of certain information.
• Request restriction or objection to certain processing.
• Opt out of certain marketing communications.
• Request a copy of certain information.
• Withdraw consent where processing is based on consent.

California Privacy Notice

If you are a California resident, California law may provide additional rights regarding personal information. Subject to legal limits, California residents may have the right to request:

• The categories of personal information collected.
• The sources of personal information.
• The purposes for collecting personal information.
• The categories of third parties with whom information is shared.
• Access to specific pieces of personal information.
• Deletion or correction of certain personal information.
• Information about whether personal information is sold or shared for certain purposes.

International Participants

Vietnam Tech Summit may include participants from the United States, Vietnam, and other countries. If you access our website or submit information from outside the United States, your information may be processed, stored, or transferred in the United States or other locations where our service providers operate.

Privacy laws may differ from those in your country. By submitting information to us, you understand that your information may be handled in accordance with this Privacy Policy and applicable laws.

Children's Privacy

Vietnam Tech Summit 2026 is intended for students, professionals, founders, and adult community members. We do not knowingly collect personal information from children under 13.

If you believe a child has provided personal information to us without appropriate consent, please contact info@vietnamtechsummit.org, and we will take reasonable steps to review and address the issue.

Participants under 18 may be required to have permission from a parent, guardian, school, or responsible adult, depending on the event activity.

Third-Party Links And Services

Our website, emails, and event materials may link to third-party websites or services, including ticketing platforms, payment processors, sponsor websites, company host websites, social media platforms, video platforms, survey tools, and partner resources.

We are not responsible for the privacy practices, content, policies, or security of third-party websites or services. Please review their privacy policies before submitting information to them.

Sensitive Information

Please do not submit sensitive personal information unless it is necessary for your participation or requested by the event team.

Sensitive information may include government identification numbers, health details, immigration documents, financial account information, confidential business materials, or other highly sensitive data.

If we request sensitive information for a specific purpose, such as accessibility, safety, travel, company visit access, or program review, we will use it only as reasonably necessary for that purpose.

Accessibility And Accommodation Requests

If you submit accessibility, dietary, medical, or accommodation-related information, we may use and share that information only as needed to support your participation, coordinate with venues or service providers, or respond to safety needs.

We ask that you provide only the information needed to help us support your request.

Changes To This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted on the website with a revised "Last updated" date.

Your continued use of the website, registration system, or participation in Vietnam Tech Summit after changes are posted means you accept the updated Privacy Policy.

Contact Us

If you have questions, concerns, or requests related to this Privacy Policy or your personal information, contact us at:

Vietnam Tech Summit 2026. Email: info@vietnamtechsummit.org. Website: https://www.vietspark.org/

Final Note

Vietnam Tech Summit is built on trust, access, mentorship, and community. We are committed to handling personal information with care and using it to support a safe, meaningful, and high-quality event experience.